![]() ![]() Nyugen will go first because we are looking at each letter (including the initials) by their designation. Smith would be filed first.īut what if the initials are same, like this: J.K. Initials are considered separate units and are also filed alphabetically. If the numbers are spelled out, they’ll be treated as normal words and filed alphabetically. You’ll file numbers in the same way you would file alphabets – in ascending order – that is, smallest to largest. because we disregard the t and f in twenty and four respectively. However, keep in mind that they are NOT spelled out. ![]() Arabic numbers (0-9) are indexed numerically before alphabetic characters. Unit by unit: Here, each word, abbreviation, and initial is considered as a separate unit.įor this article, we’ll be focusing on the unit by unit version simply because it covers pretty much all the rules. ![]() Word by word: Here, each word is filed on the basis of the first letter.Letter by letter: In this version, spaces between the words are disregarded.There are three versions of alphabetical filing rules: For instance, having a standardized filing practice means documents will be easier to find, you can add or remove new entries without disturbing other entries, and alphabetization is an intuitive process so people other than employees can understand it as well. The process has quite a few benefits as well. The way most companies do this is by alphabetization. It’s important for every business to have their employee information, company records, and other important data maintained in a proper and systematic manner. There are different versions of filing rules so filing practices differ from company to company. Disclaimer: Before you start following these rules in the office, it’s a good idea to double-check with your employer about the alphabetizing rules followed in your company. ![]()
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